Planing A Perfect Hen Party

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Keep calm and plan the perfect hens party with our simple step by step hen party here. 

Planing A Perfect Hen Party

Here we have a few tips and tricks for your hen party planning

#1 Speak To The Bride 

It is important to communicate with her because she knows her friends and It’s likely you want to keep the celebrations a surprise but it’s important to at least have a rough idea of what the bride is expecting. Take a look at the questions below that will help you plan the perfect do for your best friend.

#2 Home Town Or Travel

Your bride might like the idea of a hen party somewhere hot and sunny. Others would much rather something more local. See what the bride would like to do – it doesn’t have to mean spoiling the surprise! Either way, you want to check the following

  • What type of budget per head and minimum number?
  • Do you have the minimum and the maximum number of guests?
  • What activities do you want to plan? 
  • Are there any places you would particularly like to go?
  • See if the bride has any favourite cities that she would really like to visit.
  • Do you want to go away for one night or two?
  • What is important to you?
  • See what is the most important thing to the bride – is it that she goes to an amazing location or hotel? Or would she prefer something more low key and budget-friendly so everyone can come?

# 3 Invitation 

This is important to put down the key person names and their availability so you can plan the date. You can set up a Group Chat or Facebook Group. Let the hens know the preferred date and consider giving them an indication of the budget you are working towards so they have time to decide whether they can come.

# 3 Location and Accommodation

You will need to decide on a Location and find accommodation including an estimated cost per person. Once you have a rough idea of how many people can make your chosen date, it’s time to start researching locations and accommodation.

# 3 Select Activities

Once you have a set location in mind you can start to plan your activities. It may be worth considering the guest list and check out if anyone with any special requirement such as allergy or health issue or anyone within the group who is pregnant? It may have an effect on the type of activities you choose.

#4 Make Plan With Details

Once you have a set plan and costs in place, you can put all these details to the group. In our experience, it’s much easier to go to a large group with a decided plan so everyone knows what today. So long as you, the bride and the other bridesmaids are happy then it’s likely you have a great plan!

#5 Confirm Your Booking

You might get a few dropouts once you have a set date and price for the hen party. So once you have confirmed numbers make it very clear that you are booking on the basis that everyone who has said they will come is actually going to be there. Let them know the cancellation fee or charge if you know.

#6 Collect Money

Let the hens know how to pay their share and a deadline you are always likely to have a few late payments so we recommend booking using your credit card and then giving the hens a deadline that is earlier than you actually have to pay, this way you will have all the funds to pay on time. Alternatively, you can ask a supplier like Otaokitchen can give you a private link so people can pay for their service.

#7 On the day issues

Now you may want to think about transport if your hen party is far away then consider whether everyone will travel together. If you have hens coming from all over the country it may also be easier for everyone to be responsible for getting themselves to the location and time.

#8 Delegating

Now all the big things are booked, it’s time to get onto the fun stuff! If you have some hens who are eager to help with planning then there are a few tasks you can delegate to them. Planning hen party games or finding hen party accessories for the bride. Decorating the hen party house or hotel room? Ordering hen party t-shirts? Choosing hen party sashes? Creating hen party bags?

#9 Send them a reminder 

You might want to send the hens schedule, plan and location again a week before the event date so they can come handy for contacting an emergency if required.

#10 Happy Hens Day

Planning a party can be a lot of pressure so make sure now you have done all the hard work, relax, have fun and enjoy the party!

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