1. Set a Realistic Budget
Before you start your catering order, figure out how much you can spend. A clear budget helps you make smart choices and avoid unexpected costs. Think about how many guests you’re feeding and how much you can spend per person. This will help guide your decisions on food, drinks, and extras.
Start by deciding on the total amount you’re willing to spend, then break it down per person. For example, if you have a $1,000 budget for 50 guests, that means you should aim to spend around $20 per person on food and drinks.
If you're running a restaurant or café and planning a catered event, keeping costs in check is even more important. Investing in quality yet affordable catering options ensures your guests enjoy good food without overspending.
๐ก Tip: Always set aside a little extra in case of last-minute expenses!
2. Choose Affordable Vietnamese Dishes
You don’t need a fancy menu to impress your guests—just stick to flavour-packed, affordable Vietnamese dishes that are easy to share. Some great options include:
๐ฝ๏ธ Rice paper rolls – Light, fresh, and budget-friendly.
๐ฅ Bánh mì sandwiches – A filling and delicious option that doesn’t cost much.
๐ฅ Vermicelli noodle salads – Tasty, refreshing, and great for large groups.
๐ Pho or noodle soups – Warm, comforting, and easy to make in big batches.
๐ Fried rice – A budget-friendly, crowd-pleasing classic.
These Vietnamese dishes are not only affordable but also full of authentic Vietnamese cuisine flavours! From casual to formal events, these cost-effective options will keep everyone happy. ๐
3. Balance DIY and Catering Services
Making everything yourself might seem like a great way to save money, but it can also be stressful and time-consuming. Cooking for a large group requires a lot of prep, ingredients, and time—things you might not always have! This is where finding the right balance between DIY and catering services can help.
๐ณ DIY (Do-It-Yourself) – Cooking everything yourself means full control over ingredients and costs, but it takes time and effort. You’ll need to plan, shop for fresh ingredients, and prepare the food—plus handle serving and clean-up.
๐ฅข Catering Services – Ordering from a trusted caterer (like Great Aunty Three!) means less stress and more time to enjoy the event. A catering team prepares and delivers delicious food, ensuring everything is fresh, high-quality, and ready to serve.
How to Balance Both and Save Money
To get the best of both worlds, consider ordering thea main dishes from a caterer while making simple sides or appetisers yourself. This way, you still get cost-effective catering options without the full expense of professional catering.
๐ก Smart Budget-Saving Ideas:
โ๏ธ Order large trays of bánh mì sandwiches, vermicelli noodle salads, or fried rice while making fresh spring rolls or salads at home.
โ๏ธ Buy bulk ingredients like fish sauce, fresh herbs, and rice to prepare sides yourself.
โ๏ธ Choose a caterer with flexible catering options, allowing you to mix DIY with professional services.
Finding this balance helps you stay within budget while still providing a delicious and stress-free dining experience for your guests!
4. Source Ingredients Smartly & Buy Seasonal
Fresh ingredients make all the difference in Vietnamese catering! To save money, buy in-season produce and visit local markets where you can find fresh herbs, vegetables seafood, and meats at better prices than supermarkets.
๐ Bulk-buy staples like rice, fish sauce, and soy sauce to cut costs.
๐ฟ Use fresh herbs to enhance the flavour of your dishes.
๐ฅ Choose seasonal produce for cost-effective, healthy, high-quality meals.
If you’re sourcing ingredients for a commercial kitchen or a restaurant, investing in high-quality but cost-effective commercial kitchen equipment can help streamline food preparation and reduce waste.
5. Pick the Most Budget-Friendly Serving Style
How you serve your food can impact your budget, so it's important to choose the right catering option for the location of your event. Here’s a breakdown of the most popular serving styles:
๐ฝ๏ธ Buffet-style – Guests serve themselves from a variety of dishes, reducing the need for waitstaff and allowing people to pick what they want. This style helps minimise waste and is one of the most cost-effective choices. It’s perfect for larger gatherings like corporate events, birthday parties, and weddings where guests enjoy having multiple food options.
๐จ๐ฉ๐ง๐ฆ Family-style – Large shared platters are placed on each table, allowing guests to serve themselves in a more communal setting. This creates a warm, social atmosphere while cutting down on serving costs. It works well for formal events and special occasions where you want to encourage interaction without the added cost of plated meals.
๐ Plated meals – Each guest receives a pre-portioned meal, making it a great choice for smaller, more formal gatherings. While this style offers a polished dining experience, it tends to be more expensive as it requires extra staff for serving. It’s best suited for weddings, corporate catering, and high-end events where presentation is key.
๐ก Best Budget-Friendly Choice: Buffet-style and family-style serving are usually the most cost-effective, making them great for large gatherings where keeping costs low is a priority. Whatever you choose, ensuring a mix of delicious Vietnamese food like fried rice, vermicelli noodles, and rice paper rolls will keep your guests happy!
6. Offer Affordable Drinks & Desserts
Instead of expensive drinks, go for budget-friendly and refreshing options like:
๐ต Vietnamese iced tea – Sweet, cooling, and super affordable.
๐ฅฅ Fresh coconut water – Hydrating and naturally delicious.
๐ Homemade lemonade – A simple, crowd-pleasing option.
For desserts, keep it simple with sweet sticky rice, tropical fruit platters, or Vietnamese puddings. You can also offer gluten-free and vegan options to accommodate dietary restrictions. No need for fancy cakes or pricey sweets! ๐
7. Minimise Waste & Maximise Value
No one likes food going to waste! To get the most out of your budget:
๐ Plan portions wisely so you don’t over-order.
๐ฅก Encourage guests to take home leftovers – who wouldn’t love extra bánh mì?
โป๏ธ Use reusable plates and cutlery to save on disposable costs (and help the planet!).
๐ฑ Set up food stations to let guests pick their favourites and reduce excess servings.
Extra Tips for a Fun & Affordable Event
Want to make your event even better without stretching your budget? Here are some extra tips to help you save money while keeping things fun and stress-free:
๐ Keep decorations simple – Fresh herbs, bamboo tableware, and colourful napkins can add a festive touch without costing much.
๐ Book catering early to lock in better prices and availability.
๐ช Mix up the seating – Picnic-style or casual seating can save on rental costs and create a relaxed vibe.
๐ฅ Consider dietary requirements – Offering vegan options, gluten-free meals, and other dishes that cater to dietary needs ensures everyone enjoys the food.
๐ Choose a caterer with delivery options – This makes things easier, especially for large gatherings.
Final Thoughts
Hosting a Vietnamese catering event on a budget is totally possible! If you prepare ahead of time, make wise food selections, and be creative, you can present an amazing feast without overspending.
Whether you're planning a special event, corporate catering, wedding, or casual gathering, these tips will help you create an unforgettable experience. Catering services can provide cost-effective solutions tailored to your specific needs and offer a variety of delicious food, from spring rolls to fried rice.
If you work in the hospitality industry or want to own a successful restaurant, keeping expenses low while providing high-quality meals is key to pleasing customers and increasing revenues.
Author: Jose Chavez, Blog Growth Expert | Chef