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Planing A Perfect Hen Party
Planing A Perfect Hen Party
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Keep calm and plan the perfect hens party with our simple step by step hen party here. 

Here we have a few tips and tricks for your hen party planning

#1 Speak To The Bride 

It is important to communicate with her because she knows her friends and It’s likely you want to keep the celebrations a surprise but it’s important to at least have a rough idea of what the bride is expecting. Take a look at the questions below that will help you plan the perfect do for your best friend.

#2 Home Town Or Travel

Your bride might like the idea of a hen party somewhere hot and sunny. Others would much rather something more local. See what the bride would like to do – it doesn’t have to mean spoiling the surprise! Either way, you want to check the following

  • What type of budget per head and minimum number?
  • Do you have the minimum and the maximum number of guests?
  • What activities do you want to plan? 
  • Are there any places you would particularly like to go?
  • See if the bride has any favourite cities that she would really like to visit.
  • Do you want to go away for one night or two?
  • What is important to you?
  • See what is the most important thing to the bride – is it that she goes to an amazing location or hotel? Or would she prefer something more low key and budget-friendly so everyone can come?

# 3 Invitation 

This is important to put down the key person names and their availability so you can plan the date. You can set up a Group Chat or Facebook Group. Let the hens know the preferred date and consider giving them an indication of the budget you are working towards so they have time to decide whether they can come.

# 3 Location and Accommodation

You will need to decide on a Location and find accommodation including an estimated cost per person. Once you have a rough idea of how many people can make your chosen date, it’s time to start researching locations and accommodation.

# 3 Select Activities

Once you have a set location in mind you can start to plan your activities. It may be worth considering the guest list and check out if anyone with any special requirement such as allergy or health issue or anyone within the group who is pregnant? It may have an effect on the type of activities you choose.

#4 Make Plan With Details

Once you have a set plan and costs in place, you can put all these details to the group. In our experience, it’s much easier to go to a large group with a decided plan so everyone knows what today. So long as you, the bride and the other bridesmaids are happy then it’s likely you have a great plan!

#5 Confirm Your Booking

You might get a few dropouts once you have a set date and price for the hen party. So once you have confirmed numbers make it very clear that you are booking on the basis that everyone who has said they will come is actually going to be there. Let them know the cancellation fee or charge if you know.

#6 Collect Money

Let the hens know how to pay their share and a deadline you are always likely to have a few late payments so we recommend booking using your credit card and then giving the hens a deadline that is earlier than you actually have to pay, this way you will have all the funds to pay on time. Alternatively, you can ask a supplier like Otaokitchen can give you a private link so people can pay for their service.

#7 On the day issues

Now you may want to think about transport if your hen party is far away then consider whether everyone will travel together. If you have hens coming from all over the country it may also be easier for everyone to be responsible for getting themselves to the location and time.

#8 Delegating

Now all the big things are booked, it’s time to get onto the fun stuff! If you have some hens who are eager to help with planning then there are a few tasks you can delegate to them. Planning hen party games or finding hen party accessories for the bride. Decorating the hen party house or hotel room? Ordering hen party t-shirts? Choosing hen party sashes? Creating hen party bags?

#9 Send them a reminder 

You might want to send the hens schedule, plan and location again a week before the event date so they can come handy for contacting an emergency if required.

#10 Happy Hens Day

Planning a party can be a lot of pressure so make sure now you have done all the hard work, relax, have fun and enjoy the party!

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Re-entry - Surviving the Ups and Downs of Event Planning
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Event planning is a high-pressure industry, filled with intense deadlines, complex scheduling, and a constant stream of communication. With so much action and activity, it's no wonder that planners struggle to keep their feet on the ground. But what happens when the event is over? When it's time to return to the "real world"? This process is what experts have dubbed "Re-entry," and it's a critical moment for event planners. If managed poorly, it can lead to post-program blues, burnout, and even a loss of motivation. That's why it's essential to learn how to survive the ups and downs of the event planning cycle. In this blog, we'll explore how to manage re-entry, pace yourself back into a normal routine, and make the most of your post-event time.

1. Manage the re-entry: The first step in surviving the ups and downs of event planning is to manage the re-entry process. If you've been working non-stop on an event, returning to normal life can feel strange and overwhelming. To combat this, you need to pre-block your schedule prior to departure, so you have enough time to readjust. Additionally, once you've returned, it's essential to manage your time effectively. Take stock of your workload and prioritize what needs to be done. Make sure to tackle your most urgent tasks first, then gradually work through your to-do list.


2. Pace yourself back into a normal routine: Another key strategy for managing re-entry is to pace yourself back into a normal routine. You're not going to be able to jump straight back into your regular work schedule immediately after returning from an event. Instead, try to ease yourself back in gradually. Pick a few low-stakes tasks to start with, and build up from there. Also, look to your friends and family to help facilitate the transition back to daily life. They can provide emotional support and practical help as you readjust.


3. Clean out your email inbox: Before you left for the event, you probably let emails pile up in your inbox, only responding to the most crucial and time-sensitive messages. Now that you're back, it's time to clean out your inbox fully. Set aside some time during your first few days back to work and reply to any other important emails, so you're not playing catch-up.


4. Send thank-you notes: No event planner is an island. Most planners work with colleagues and team members who help produce a successful event. Make sure to send thank-you notes to these people in your team. Take the time to let them know how much their contributions meant to you. And if you can, throw a little gratitude their way with small gifts or other tokens of appreciation.


5. Take a few days off: Finally, it's crucial to remember that you're a human being, not a machine. After an event, it's okay to take some time off, focus on yourself, and recharge. Turn off your phone, shut down your computer, and take a break. Go for a walk, spend time with your family, or do something you enjoy. You'll return to work feeling refreshed and ready to tackle your next challenge.


Conclusion:
Successfully managing re-entry is a vital part of surviving the ups and downs of the event planning cycle. By pacing yourself back into a normal routine, managing your time effectively, and taking care of your mental health, you can avoid burnout and post-program blues. Remember to take the time to clean out your inbox, send thank-you notes, and take a few days off to recharge. By following these simple strategies, you'll be able to strike a balance between your work and personal life, and thrive in the event planning industry.

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